As of the 23rd calendar week, company physicians are allowed to vaccinate employees across Germany. By registering on the CoVaK portal, you are expressing your interest in a coronavirus vaccination by the Company Medical Service (BÄD) of the University of Cologne (UoC).
The CoVaK portal is used to select people interested in vaccination and to support the organization of appointments. To register with CoVaK, all you need to do is indicate which vaccines you would like to be vaccinated with. Registration with CoVak does not imply any guarantee or entitlement to vaccination.
Vaccination by the BÄD should be understood as a supplementary vaccination offer for UoC employees. Initially, only very small quantities are expected to be supplied to the BÄDs throughout Germany. Therefore, all employees are asked to continue to seek vaccination offers at vaccination centres or from local physicians.
Registration with CoVak does not mean that you are entering an obligation to be vaccinated. However, we urge you to register only if you are really interested in the vaccination.
Anyone who is in a service or employment relationship with the UoC (including student assistants) is eligible.
At the end of a week, the company physicians are informed by their suppliers about the type and amount of vaccine delivered for the next week. The CoVaK system then selects registered employees on a weekly basis – based on your information about the vaccine as well as the delivered vaccine quantities – who can book appointments for vaccination with the BÄD. The selection is automated and random. However, this still does not entitle the employee to a vaccination appointment that week (see below).
Specifically, selected individuals will be notified by email on Mondays between 9 a.m. and 4 p.m. If you are selected, you will receive an e-mail with a link to an appointment portal (scheduler). Because the vaccination appointment usually takes place the next day, you must book a specific appointment in the scheduler by 6 p.m. after receiving the email notification. In the scheduler you can book a time slot for the first vaccination, the date for the second vaccination will be displayed automatically. Your appointment for a coronavirus vaccination is not firmly booked until you receive a confirmation email. Therefore, please make sure that you have activated the forwarding of your UniKIM e-mail address to your daily used business e-mail address.
If you have not received an appointment confirmation email by 4 p.m. on Mondays, unfortunately you have not been selected for a vaccination appointment that week.
The CoVaK system also creates a second random list: the waiting list. People who have been selected for the waiting list will be informed by e-mail. If vaccination appointments are not booked or become free, the BÄD will contact the persons on the waiting list at very short notice by telephone and offer them a fixed appointment.
Persons who were on the waiting list and did not make it will be randomly selected again in the next round.
Appointments for the first and second vaccination are always given at the same time (exception: Johnson& Johnson, which only requires one vaccination). The interval between the first and second vaccination is based on the recommendations of the Standing Commission on Vaccination (STIKO) and is specified by the BÄD.
Please do not book an appointment if it is already foreseeable that you will not be able to attend one of the two appointments. This applies, for example, if you have already booked a vacation or similar for the date of the second vaccination. For organizational reasons, the scheduling of the second appointment is not negotiable. The second vaccination cannot be carried out by another agency, but must take place with the BÄD.
- If you do not book an appointment by 6 p.m., your current vaccination offer will expire. However, you may continue to be randomly selected by the CoVaK system in subsequent weeks.
- If you fail to attend a booked initial appointment without an excuse, you will automatically be blocked in CoVak and no longer participate in the random selection process.
If you have received a vaccination offer elsewhere in the meantime, have contracted Covid-19, or are no longer interested in vaccination for any other reason, please deregister on the CoVak site immediately. Vaccination by the BÄD requires a lot of organization in a very short time. This only works if only people who are actually (still) interested in vaccination are registered in CoVak.